Executive Assistant to MD at Peridot Forte

About Peridot Forte Solutions Consulting

Peridot Forte Solutions Consulting was birthed out of the passion to assist and help organization to create a structure and frame work for their businesses thereby achieving high rate of organizational performance and profit. Organization strives achieving high rate of organizational performance and profit. Organization strives on the basis of the efficiency of their business model and the organizational structure that is in place to ensure operational efficiency and optimality. structure that is in place to ensure operational efficiency and optimality.

Responsibilities

Executive Support

Complete a broad variety of administrative tasks for the MD including managing an active calendar of appointments; completing expense reports; composing and preparing confidential correspondence; arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Plan, coordinate and ensure the MD’s schedule is followed and respected. Provide “gatekeeper” and “gateway” role, creating win-win situations for direct access to the MD’s time and office.
Communicate directly, and on behalf of the MD, with internal and external stakeholders on matters related to the MD’s initiatives along the various verticals: work life, personal life and philanthropy.
Research, prioritize, and follow up on incoming issues and concerns addressed to the MD, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.
Work closely and effectively with the MD to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
Act as a “barometer,” having a sense for the issues taking place in the environment and keeping the MD updated.
Organize and managing conflicting needs; handling matters expeditiously, proactively, and following through on projects to successful completion, often with deadline pressures.
Assist MD in tracking and providing analytical reports on the development of strategic initiatives, financial performance and/or the market.

Board Support and Liaison

Serve as the MD’s administrative liaison to the company’s board of directors.
Serve as Liaison with the Company Secretaries and In House Counsel on Board and other legal matters.
Assist in the logistics of board meetings where and when needed.
Maintain discretion and confidentiality in relationships with all board members.
Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.

Senior Management Liaison

Participate as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings.
Assist in coordinating the agenda of senior management team meetings, off-sites and staff meetings.
Facilitate cross-divisional coordination and monitoring of revenue targets and customer obligations that boost and promote productivity.

Communications

Manage communication on behalf of the MD’s Office by drafting acknowledgement letters, personal correspondence, and performing other such tasks that facilitate the CEO’s ability to effectively lead the company.
Communicate directly, and on behalf of the MD, with internal and external stakeholders on a wide assortment of matters.
Provide a bridge for smooth communication between the MD’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
Edit and complete first drafts for written communications to external stake holders.

Strategic Initiatives

Manage a variety of special projects and new initiatives for the MD
Develop and communicate strategic roadmap, corporate strategies and business strategies as assigned.
Facilitate and drive key strategic initiatives through inception to completion.
Work with other stakeholders across the group in translating strategies into actionable and quantitative plans.
Act as a resource for all other Group Companies

Requirements

- A postgraduate degree preferably in management, Legal background or an MBA will be preferred
- 5 -10 years work relevant work experience
- Experience supporting C-Level Executives
- Consulting or Strategy experience
- A proven track record in similar or administrative role.
- Vendor & Contract management principles
- Advanced Project management principles.
- Knowledge of supervisory practices and principles
- Knowledge of the Real Estate industry