Supply Chain Intern at Plan International

The Organisation

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

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The opportunity

The purpose of this role is to ensure efficient asset management of plan-owned and donor assets and to also ensure robust office facility maintenance in the country office Located in Abuja.

About You

We are looking for applicants with a University degree or related qualifications in Business Administration, Logistics or Supply Chain Management. Asset and facility-based certifications would be an added advantage. The candidate should possess at least One (1) year of work experience in any administrative role preferably related to logistics support. S/he should have good communication, interpersonal and computer skills.

ROLE PURPOSE

The purpose of this role is to ensure efficient asset management of plan-owned and donor assets and to also ensure robust office facility maintenance in the country office Located in Abuja.

DIMENSIONS OF THE ROLE

Communicates within Plan International Nigeria. The post holder will contribute towards the operational aspects of the office and programs, interfacing with both operational and program team members. The post holder will also contribute towards the actualization of the migration of asset management to a digital experience and support to achieve seamless facility management.

ACCOUNTABILITIES

Asset management

· Support in purchase requisition creation and maintenance in SAP.

· Support in sending Requests for quotations to various vendors.

· Receiving and verifying goods and services provided by vendors.

· Raising payment requests for submission to Finance.

· Recording all PRs and Payment requests on the Procurement tracker.

· Ensuring proper placement of documents in the SHARED folder

· Support the Procurement officers in conducting vendor due diligence and suppliers’ visits.

· Support with visa processes such as drafting invitation letters, following up with the Visa consultant and receiving all requisite PRs.

· Maintaining the procurement archives both soft and hard files, ensuring documents are complete and properly filed.

· Support the Admin Assistant in contract reviewing and facilitating approvals.

· Assist in the provision of logistical support for all meetings, workshops.

· Carry out other duties assigned by his/her supervisor.

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Qualifications

· University degree or related qualification in business administration/logistics or supply chain management. Asset and facility-based certifications would be an added advantage

· Good communication, interpersonal and computer skills

Knowledge:

· Demonstrate knowledge in the usage of computers and office software packages (MS Word, Excel, etc.)

· Demonstrate knowledge in handling of web-based management systems

Skills:

· Good planning and organizational abilities

· Communicates clearly and effectively

· Ability to multi- task.

· Good analytical abilities.

· Good time management skills.

· Detail-oriented.

· Ability to efficiently manage time and meet deadlines.