Finance Assistant at Save the Children

1. Ensure all payment and journal vouchers are electronically archived on monthly basis
2. Review monthly TL to ensure all vouchers for transaction posted to system are completely filed
3. Properly label all files and arrange vouchers in their appropriate folders on the shelf for easy retrieval.
4. Produce soft/scanned copies of documents for retention purposes.
5. Keep a standard record of document retrieval and return log
6. Verify all transactions and ensure that the relevant supporting documents have been filed
7. Maintain a filing system for all transactions
8. Support in maintaining soft copy archiving system

S2P/Accounts Payable Role:

1. Cashier
2. Bi-weekly payment run
3. Support in the payments of participants and other beneficiaries.
4. Processing of partner payments

Other Supports:

1. Support during audits to retrieve selected samples a week before the commencement of any audit exercise
2. Return all vouchers to their appropriate box files after the conclusion of any audit exercise
3. Support in the verification of all assets
4. Assist during audit to retrieve all relevant documents for audit exercise
5. Any other duties as assigned by the supervisor or line manager

Safeguarding

1. Provide support in developing a master budget for Child Safeguarding to address gaps in compliance standard

Working Contacts

1. Internal:   All budget-holders, field offices and other staff members
2. External:  Auditors, Bank, Government bodies, regulatory agencies

Accountability:

1. accuracy and timeliness in all areas of responsibility
2. high level of accuracy in work, and ability to analyse complex sets of relationships and situations
3. holds self and others accountable

Ambition

1. sets ambitious and challenging goals for himself and the team, takes responsibility for his own personal development and encourages team members to do the same
2. widely shares their personal vision for Save the Children, engages and motivates others
3. future-orientated, thinks pro-actively

Collaboration:

1. working effectively with stakeholders to achieve common goals
2. excellent communication and interpersonal skills
3. builds and maintains effective relationships, with their team, colleagues, members and external partners
4. approachable, good listener, easy to talk to

Creativity:

1. designing more effective admin systems
2. willing to take disciplined risks

Integrity:

Honest, encourages openness and transparency, demonstrates highest levels of integrity.

Essential:

1. A HND/BSc in Accounting or any other related course
2. Good knowledge of Microsoft Excel
3. Ability to work under pressure
4. Ability to work within a multicultural and multi-religious settings

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