Executive Assistant at Boldly

If you have the skills and requirements to function as a remote Executive Assistant in a reputable firm, you are hereby encouraged to apply for this job opening at Boldly.

Boldly is an award-winning executive assistant company hiring talented individuals who want a rewarding long-term career making a difference at companies they are passionate about. Boldly employs senior, experienced, and highly skilled remote staff across a variety of disciplines like executive assistants, project management, and more. All our positions are 100% remote.

As a premium executive assistant company, we set the standard for remote professionals. We’ve been proudly certified as a Great Place to Work for 5 years in a row, and our accolades include being named by Fortune Magazine as one of the “50 Best Small Workplaces”, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the “Best Entrepreneurial Companies in America” and by Color Magazine as a top Inclusive Workplace. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.

About the role

We are currently seeking a full-time employee to serve as an Executive Assistant supporting one of our clients, a large venture capital firm with global reach. In this role, you will partner with other Boldly team members to provide executive assistance to select executives in the company. The role is heavily focused on scheduling and calendar management. Ideally, you have experience working in a fast-paced environment.

Our client is located on the West Coast so while the role is open to all time zones and fully remote, Pacific or Mountain time is preferred.

Responsibilities

Executive Assistance/General Admin
Help manage the calendars for multiple executives and schedule external meetings across time zones
Make travel arrangements if needed
Assist with other administrative tasks as needed

Requirements

A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives (general admin experience as part of another role will not qualify)
A minimum of 4 years of calendar management experience including coordinating meetings, appointments, and schedules for executives
A minimum of 2 years of experience in executive travel coordination, including flights, lodging, and ground transportation
A minimum of 2 years of experience managing and organizing the email inbox of senior leaders
Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
Ability to multitask with ease and prioritize work as needed
Highly organized with excellent time management skills
Ability to learn new tools quickly
Excellent interpersonal communication
Strong writing skills
Ability to work independently and under the pressure of deadlines
Solution driven!

Benefits

W2 employment status
Pay rate of $27 an hour with regular pay raises throughout your tenure
Medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly
401k with employer match
Paid time off including vacation/sick leave
Paid holidays
Paid parental leave
Technology stipend
Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients