About Helen Keller International
Founded in 1915, Helen Keller International is dedicated to saving the sight and lives of the most vulnerable and disadvantaged. We combat the causes and consequences of blindness and malnutrition by establishing programs based on evidence and research in vision, health and nutrition. We currently have more than 180 programs in 21 African and Asian countries. Part of this work is focused on preventing blindness and vision loss for millions of vulnerable people through cataract surgery, vision correction, vitamin A supplementation, screening and treatment for diabetic retinopathy, and distribution of treatments and cures for neglected tropical diseases. We also work to reduce malnutrition by promoting solutions aimed at improving nutrition practices for millions of families. These include vitamin A supplementation, maternal and child nutrition education, fortification of staple foods with essential nutrients, globally recognized family-led agricultural programs, and community based management of acute malnutrition. Helen Keller International also reaches tens of thousands of under-served youth in the United States each year through ChildSight®. This unique program provides free vision screenings and prescription eyeglasses to students living in poverty in California, Connecticut, New Jersey, New York, and Ohio.
Functional relationships
The Program Associate will report to the Program Director
Key Responsibilities
Logistics support
- Manage logistical conflicts expeditiously, keeping Program Director informed.
- Coordinate travel for Program Director. Support the Operations Manager to coordinate international/domestic travel and hotel arrangements related to TL project activities. Ensure that all travel arrangements comply with donor regulations and Helen Keller procedures.
- Communicate and follow up with countries to meet the deadlines for documentation necessary for their activities.
- Contribute to the preparation of workshop agendas and any necessary technical materials.
- Draft and send follow-up correspondence with participants after completion of workshops. Prepare written communications for participants, partners, and clients.
- Collaborate with finance to assure all purchases for activities are procured according to donor rules in a timely manner.
- Coordinate production and binding of materials for events.
- Travel to various activities in and outside of Abuja and provide support when required.
Operations and Information Management
- Update electronic calendar daily as activities are scheduled or modified.
- Attend and document meetings as required.
- Develop and maintain project tracking sheets for ongoing activities and pending items.
- Serve as a resource to and operational liaison for other country offices and/or headquarters regarding program activities, as necessary.
- Maintain responsibility for file management on the shared drive on the network.
- Maintain contact lists for counterparts, clients, resource persons, consultants, etc.
- Follow up with countries for timely submission of project reports and documents to the Project team.
- Following guidance from Program Director and technical advisors, contribute to the collection of project information, the documentation of progress towards results and support the preparation of reports. This includes collating information, formatting, producing, and distributing reports. as appropriate.
- Conduct and/or support any special projects or other duties as assigned by supervisor.
QUALIFICATIONS:
- Bachelor’s Degree and/or equivalent relevant experience.
- Verbal and written language skills in English required.
REQUIRED SKILLS:
- Ability to work independently and take initiative.
- Ability to learn complex program procedures.
- Demonstrated competence to assess priorities and manage a variety of activities in a time-sensitive environment and meet deadlines with attention to detail and quality.
- Strong office and organizational skills.
- Demonstrated ability to work as an effective team member in a complex and fast paced environment.
- Excellent interpersonal skills and demonstrated ability to interact professionally with culturally diverse staff, clients and consultants.
- Demonstrated ability in computer skills for word processing, spreadsheets, and presentations (Microsoft Office applications preferred); and ability to learn new software packages.
Click here to download the Editable CV Template here
Method of Application
Interested and qualified candidates should forward their CV to: nigeria.recruitment@hki.org using the position as subject of email.