Personal Assistant to the CEO at Interior Woodwork Limited

About Interior Woodwork Limited

GENERAL JOB DESCRIPTION

The personal assistant is responsible for the Secretarial and Administrative functions for the Chief Executive Officer

DUTIES & RESPONSIBILITIES

Daily dairy management

• Ensures daily itinerary is properly managed
• Manages all personal travel arrangements
• Schedules and purchases flight tickets for both local and international travel
• Receives and responds to sensitive correspondence.
• Email management: Daily management and synchronization of all personal mails.
• Work closely with the CEO to make his day as efficient as possible
• Attends meetings with and on behalf of the CEO;
• Daily compiles and responds to mails as guided
• Types, prints and files all personal documents
• Responsible for all secretarial tasks around the CEO’s function
• Provides high level administrative and domestic assistance utilizing diplomacy, discretion and confidentiality

Administrative Function

• Organizing administrative tasks to free up the CEO’s time to address more pertinent and strategic issues
• Reduces direct access and is first point of contact dealing with all administrative issues as they arise
• Supports and actively involved in all events coverage ensuring that important tasks and deadlines are met.
• Compiles and manages all databases for personal as well as the filing systems

Secretarial

EDUCATION & TRAINING

• B.Sc. English

KNOWLEDGE & EXPERIENCE

• At least 5years experience in a similar role

SKILLS & ABILITIES

• Excellent organization and time management skills with a strong flair for details
• IT savvy
• Excellent written and verbal communication skills;
• Excellent time management skills
• Highly computer literate, knowledge of and dexterity in Microsoft office suite tools;
• Familiarity with office equipment/use and modern-day work/office gadgets and tools.

WORKING CONDITIONS

DAYS OF WORK

•  5 days in a week.

Method of Application