About Stella Maris School
Stella Maris School, Abuja, is a very successful and flourishing co-educational private school in the heart of Abuja. We are academically selective and highly so, with everyone being above the average. From the very first moment a child enters the school, they will benefit from an excellent academic education supported by highly qualified and experienced specialist staff and a large range of musical, creative, sporting and artistic opportunities which are essential for children’s all-round education and development.
Job Title: Junior Executive Assistant
Location: Abuja (FCT)
Employment Type: Full-time
Job Description
- We are looking for a responsible Junior Executive Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner.
- You will work on a one-to-one basis on a variety of tasks related to executive director’s working life and communication
- Junior executives are there to learn from senior executives and they may be asked their opinion important business decisions if they are willing to speak up with creative ideas.
Responsibilities
- Provide support to the senior executive assistant
- Assist executive officers who spend most of their time on business development.
- Developing and implementing marketing strategies, interacting with customers, and planning and organizing activities.
- Being the point of contact for general communications with their boss.
- Answering calls and routing them to the right person.
- Making travel arrangements for the executive officer they work for and keeping track of their itineraries.
- Planning and scheduling meetings.
- Recording the meeting (if required).
- Researching and organizing data to represent the senior management, which may include directors, executives, and committees.
- Compiling expense reports.
- Performing bookkeeping tasks.
- Handling memos, reports, invoices, and related documents, including sensitive information.
- Keeping confidential information.
- Screening visitors and deciding if they should be allowed to meet with the executives.
- Going through the incoming documents (memos, invoices) and redistributing them.
- Office duties such as sourcing office supplies and handling the filing system.
- Handling and redistributing faxes and emails.
- Providing complete administrative support.
- Managing and recording the supply needs.
- Acting as a virtual assistant.
- Using technical tools and software such as the Microsoft Office Suite, especially text processing software and Excel spreadsheets.
Skills / Qualifications
- A Bachelors Degree in Business Administration and Management, Marketing or any other related degree. A related certification would be considered an advantage
- Proven work experience as a Junior Executive Assistant, Administrative Assistant or any other related roles
- Knowledge of office management systems and procedures
- Must be Capable of Using MS Office Tools and Google Calendar.
- Must be Proficient in English, Hardworking and Honest
- Outstanding organisational and time management skills
- Up-to-date with latest office gadgets and applications
- Ability to multitask and prioritize daily workload
- Excellent verbal and written communications skills
- Discretion and confidentiality
- Good managerial skill and ability to work with others with great leadership skills.
- Ability to Multitask with good analytical and problem solving skills.
How to Apply
Interested and qualified candidates should send their CVs and Cover Letters to: hr.assistantsms@gmail.com using the job title as the subject of the mail.