Job Function
They are responsible for supporting their executives across all aspects of the executive’s job. The role requires a strong background in operational management, business and stakeholder engagement. The ideal candidate is professional, proactive, organized, discreet, and a great communicator. They are well-read and ambitious. They are skilled at research, people management, information processing, documentation and stakeholder engagement.
Grade: Analysts 1/ 2* *We are looking to fill roles of Executive Assistant across a range of grades (from Analysts 1 to II). Our structure mimics the Big 4 model.
Department/Division/Unit: Administration / Management
Location: Lagos (On site, Remote flexible) – Company / Client Locations
Reports to: Managing Consultant
Direct Reports: N/A
Interfaces with: Cross-functional Team members, Clients, Partners, Stakeholders
Job Responsibilities
Research and Analysis
- Conducts research and analysis including industry, competitor and user perspectives for assigned projects.
- Participates and collaborates with internal and external teams on aspects of assigned projects.
Administration
- Handles organisation tasks such as scheduling, coordination, logistics, company events, team offsites, and client meetings.
- Handles people management task such as gatekeeping, prioritisation and delegation to protect their Executive’s time and schedules.
- Handles expense reports, invoice processing, and other financial tasks.
- Maintains confidentiality of sensitive information and documents.
- Manages personal tasks for their Executive as needed, while maintaining a balance between professional and personal commitments. Positioning and Visibility
- Identifies speaking opportunities, panel discussions, and media engagements that align with the company’s strategic goals.
- Coordinates the submission of speaking proposals, including drafting and editing content for presentations and speeches ensuring consistent messaging and alignment with company goals
- Manages logistics for speaking engagements, including travel, scheduling, and on-site support. Maintains a current knowledge of industry trends, opportunities, channels, products, and competitors and optimize growth efforts Other duties as assigned in relation to achieving defined goals.
Education / Professional Qualification
- Bachelor’s degree in related field (or equivalent experience)
Experience - Minimum 2 years’ experience in relevant roles
Required Functional Skills
- Business analysis and research
- Strong analytical skills
- Exceptional organizational and time management skills with the ability to multitask and prioritize effectively
- Strong written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Familiarity with project management tools (e.g., Asana, Trello) and CRM software is a plus
- Ability to manage multiple projects and deadlines in a fast-paced environment
Required Behavioural Skills
- High level of discretion and professionalism in handling confidential information
- Proactive with a strong ability to anticipate needs and take initiative
- Detail-oriented, with a focus on accuracy and thoroughness
- A flexible approach to work with the ability to adapt to a fast-paced, ever-changing environment
- Team player with a collaborative approach to work
- Personable personality
Working Hours
• Minimum 40 hours per week
• Regular working hours (8AM- 5PM) on business days – More hours may be required depending on business demands
Work Tools
• Laptop (Company-issued)
• Relevant Applications and Tools (Company-issued, shared)
• Internet Access (Company-issued, shared, monetized for remote)
Benefits
• 20 days Annual leave
• Health Insurance
• Company sponsored professional trainings, industry events and conferences and professional memberships
• Competitive salary commensurate with experience
• Flexible remote work options
• Work directly with the MC, gaining insight into high-level decision-making
• Opportunity to grow and advance within a rapidly expanding startup environment
• Collaborative team culture with a focus on creativity and innovation
Other Important Information
• Candidate location MUST be a maximum of 30 minutes from Victoria Island, Lagos