Executive Assistant at OptiHuman Consulting Limited

About OptiHuman Consulting Limited

Specific Responsibilities

• Maintains calendar and appointment scheduling and works with the leader to effectively manage time, work schedule, meeting agenda, email, phone calls, client management, and other company logistics.
• Play a key role in the planning and organization of company-wide events (All Hands Meetings, offsite events).
• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals.
• May serve on special projects, and committees, or act as manager or department representative.
• Create reports, presentations, memos/communications, and/or type up meeting notes.
• Track daily expenses and prepare weekly, monthly, or quarterly reports.
• Assist with purchasing and maintaining supplies for the office.
• Answer and direct telephone calls, and appropriately relay important information promptly, and clearly, maintaining confidentiality as needed.
• Communicate and schedule meetings with clients, vendors & contractors.
• Handle basic bookkeeping tasks, filing and retrieving corporate records, documents, and reports
• Research and analyze data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Prioritize and manage multiple projects simultaneously. Follow through on issues in a timely manner.
• Design and maintain various databases for contacts, passwords, files, and materials.
• Responsible for confidential and time-sensitive material.

Requirements

• Candidates should possess Bachelor’s Degrees
• 3+ years experience as an Executive Assistant ot in an administrative role
• The Ideal candidate should hold a Bachelor’s degree in any related discipline.
• Should have good knowledge of finance and business administration.
• Should have interest in working in Investment Bank
• Great attention to detail and good analytical skills are needed.
• Strong verbal and written communication skills
• Excellent organizational, scheduling, and time-management skills.
• Willingness to travel.