Lotus Capital Limited is a full-service ethical investment management company specializing in Asset Management, Private Wealth Management, and Financial Advisory services. Lotus Capital is a pioneer in non-interest finance in Nigeria and duly registered with the Securities & Exchange Commission (SEC) as Fund Managers. Over the last 16 years, we have consistently contributed towards the growth of non-interest finance in the Nigerian capital market, and also manage 3 mutual funds listed on the Nigerian Stock Exchange.
We are recruiting to fill the position below:
Job Title: Administrative Officer
Location: Ikoyi, Lagos
Employment Type: Full-time
Reporting to: Head of HR and Corporate Services
Responsible for: General Office Administrative duties for Lotus Headquarters and branches
Responsibilities
- Office Management: Oversee and coordinate various administrative tasks and activities within an office environment to ensure smooth and efficient day-to-day operations.
- Facilities Management: Supervise and maintain office facilities, including workspace layout, office supplies, and equipment. Ensuring a clean, safe, and comfortable working environment. Supervise the facility management vendor to ensure efficient service optimization.
- Administrative Support: Provide administrative assistance to various departments, including delivering items and correspondence to all branches as requested.
- Communication and Coordination: Manage all CUG lines and Facilitate communication within the office intercom and between all CUG lines.
- Record Keeping and Documentation: Maintain accurate and up-to-date records, databases, and filing systems. Managing document storage, retrieval, and disposal processes.
- Budget Management: Assisting in monitoring and managing the office budget.
- Coordinate with finance to track expenses and ensure financial compliance.
- Administrative Policy Implementation: Enforce all administrative policies, procedures, and implement and communicate changes in policies.
- Event Planning: Provide administrative support for company events, meetings, and conferences.
- Problem Solving: Address issues and challenges that arise within the office environment.
- Procurement Management: Acquire goods, services, or works from external sources to fulfill Lotus Capital’s through the identification of the need for a product or service to the final delivery and payment. i.e. office supplies management, vendor management, stocktaking, and inventory management, etc.
- Fleet Management: Supervise and coordinate Lotus Capital’s vehicle fleet to ensure efficiency, compliance, and cost-effectiveness. This encompasses a range of tasks and responsibilities related to the acquisition, operation, maintenance, and disposal of vehicles within the fleet.
- Logistics Management: Plan, implement, and control the efficient movement and storage of items from the point of origin to the point of use for Lotus Capital Limited. It encompasses a range of activities aimed at optimizing the logistics chain and ensuring that items are delivered in a timely and cost-effective manner.
- Ancillary Staff Management: Manage the activities of the cleaners, dispatch riders, drivers, tea girl, and security guard, ensuring their optimal performances.
- Payment Processing: Ensure all administrative invoices are approved and processed for payments on the ERP provided.
- And other tasks assigned
Requirements
- Proven experience as an Administrative Officer, Administrator, or similar role.
- Bachelor’s degree in Business Administration or a related field.
- At least 5 years of experience in administrative roles.
- Proficient in Microsoft Office Suite and other relevant software.
- Excellent organizational and time-management skills.
- Strong communication and interpersonal abilities.
- Attention to detail and problem-solving skills.
- Knowledge of office management systems and procedures.
- A male candidate would be preferred for gender balance in the workplace.
Competencies and Skil:
- Organizational Skills
- Attention to Detail
- Communication Skills
- Interpersonal Skills
- Problem-Solving Abilities
- Technological Proficiency
- Confidentiality
- Adaptability
- Customer Service Orientation
- Administrative Support Skills
- Resourcefulness
- Leadership Potential
Job Dimensions:
- Vendor Management
- Logistics Management
- Fleet Management
- Procurement Management
- Office Supplies Management
- Ancillary Staff Management
- Proper and correct posting of transactions, retirement, and payment follow-ups
Key Interfaces:
- All Units
- All HODs
- Facility Management Company
- All Service Centres
- All Lotus Branch Offices
- All Ancillary Staff
Key Performance Goals / Targets:
- Honesty and Integrity
- Customer Service and Stakeholder Satisfaction
- Adherence to Policies and Procedures
- Communication and Correspondence Handling
- Efficient Resource Management
- Accuracy and Quality of Work
- Timely Completion of Administrative Tasks
- Professional Development and Training
Application Closing Date
31st June, 2024.
Method of Application
Interested and qualified candidates should send their CVs to: careers@lotuscapitallimited.com using “Administrative Officer” as the subject of the mail.