Administrative Coordinator At Aquent

One of Aquent’s leading entertainment clients is looking to add an administrative coordinator to their growing team. This talent will be responsible for typical admin responsibilities but will have a strong emphasis on handing all accounting and financial tickets through Concur.  This position is remote but it is expected that the talent will sit in EST or CST time zones.  The assignment will be 10 months long.  If this sounds like something you are excited about and would be a good fit for, please apply today!!

Responsibilities:

• Vet and approve Concur expense reports consisting of miscellaneous out-of-pocket expenses to ensure expenses align with company policy, are appropriate for the assignment, contain event coding, and are fiscally responsible, not exceeding industry standard costs.
• Must be able to discern if expenses that do not align with policy or corrections must be sent back for employee review providing appropriate policy information and direction.
• Complete approval of submitted expense reports is required within 10 days of submission.
• Reimbursement of submitted expense reports is required within 30 days of submission.
• Vet submitted timesheets for per-diem and laundry stipend reimbursement per company agreements, ensuring accurate reimbursement of per-diem days and laundry stipends as defined by event assignment and trip dates.
• Tracking and initiating reimbursement of submitted per-diem & laundry charges is required within 10 days of the trip end date.
• Ensure communications on policy are clear, concise, and consistent.
• Assist staff with Expense report and P-Card report submissions providing training on process and policy.
• Assist Team management with supporting travelers who are experiencing issues creating and setting up the Global Travel profile and MyID Two Factor Authentication Accounts, ensuring travelers can self-book all travel needs within the guidelines of the company.
• Must demonstrate the ability to perform tasks under tight deadlines, work independently and manage simultaneous projects.
• Strong computer experience with proficiency in Windows-based PC applications such as Excel, Word, PowerPoint, and Outlook.
• Strong organization and planning skills.
• Flexibility to alter shifts/days off to accommodate projects and departmental objectives.
• Must be willing and able to adapt to a constantly changing environment.
• Knowledge of accounting procedures and policies.

Possesses the following soft skills:

• Multi-tasking
• Organization
• Detail oriented
• Ability to manage priorities